Gravity Forms Trello Integration Without Gravity Forms Pro (Save $100+)

If you’re a Gravity Forms Basic plan user ($59) and you want to connect Gravity Forms with Trello, it is not possible out of the box. To unlock that integration, you’d need to upgrade to the Pro plan ($159) or Elite plan ($259), which is an extra $100 or $200, just for one integration.

What if I tell you that with Bit Integrations Single Site, priced at just $35/year, you can connect Gravity Forms to Trello? And it doesn’t stop there. Bit Integrations lets you connect Gravity Forms with 374+ platforms, including Google Sheets, ActiveCampaign, Mailchimp, virtually any CRM, task automation tools, membership platforms, WooCommerce, and more.

What upgrading actually costs

Here’s the pricing as it stands today:

• Basic: $59/year (1 site)
• Pro: $159/year (3 sites), includes the native Trello add-on
• Elite: $259/year (unlimited sites)

So upgrading Gravity Forms solely to reach Trello means an extra $100-$200 per year, mostly for a single feature. If Trello is the main thing you’re after, that’s a steep jump.

The most affordable option: Gravity Forms Basic + Bit Integrations

Bit Integrations is an automation plugin that connects Gravity Forms to Trello and 374+ other apps, no matter which Gravity Forms tier you’re on. You keep your $59 Basic license and add the integration layer separately.

A lot of people are on Basic, already happy with their forms, and just need entries to flow into the tools they already use, whether that’s sending submissions to a CRM, logging entries in Google Sheets, or adding subscribers to an email marketing platform, without being pushed up a pricing tier for each one.

In fact, you can connect Gravity Forms to all of these without upgrading your plan. It runs on your own site, and talks to Trello directly through your own API key, so your form data isn’t routed through a separate middleman service.

Cost comparison: native upgrade vs. Bit Integrations

Staying on Basic and adding Bit Integrations saves you $65-$165/year compared with upgrading Gravity Forms for the native Trello add-on.

How to connect Gravity Forms to Trello with Bit Integrations

The whole setup is six steps. Setting up the Trello API key takes a couple of extra clicks, so I’ve spelled it out below.

Step 1: Install and activate Bit Integrations

In your WordPress dashboard, go to Plugins → Add New, search for “Bit Integrations,” then install and activate it.

Step 2: Create a new integration

Open Bit Integrations and click Create Integration to start a new flow.

Step 3: Choose Gravity Forms as your trigger

In the trigger menu, search for and select Gravity Forms. Then pick the specific form you want to connect to Trello and click Next.

Step 4: Choose Trello as your action

You are in the action menu; search for and select Trello.

Step 5: Authorize your Trello account

This is where you connect Trello using an API key. First, copy the Authorized Redirect URL shown on this screen; you’ll need it in a moment. Keep this tab open.

How to create your Trello API key

A. Go to the Trello API console and click Go to the Power-Up Admin Portal. For more details checkout the official documentation of Trello Integration.

B. Click New to create a new app.

C. Enter an app name, choose your workspace, and add your site email, support email, and author name. Leave the Iframe Connector URL field blank. Then click Create.

D. Open the API key tab and click Generate a new API key.

E. In the Allowed Origins box, paste the Authorized Redirect URL you copied in Step 5 and click Add. Then copy the API key. That’s the key you’ll use to authorize Trello in Bit Integrations.

Back in Bit Integrations, paste the key, click Authorize, and click Next.

Step 6: Pick your board, list, and map your fields

Choose the Trello board and list where cards should be created. Then map your Gravity Forms fields to the matching Trello card fields, for example, name → card name, message → description, date → due date.

If your board uses Trello custom fields, map those under Custom Field Map. You can also set whether new cards go to the top or bottom of the list, and add conditional logic so cards are only created when a submission meets your rules.

Click Next to save and finish the integration.

That’s it. Submit a test entry on your form, and the data appears as a new Trello card.

Form submission added successfully in Trello initial list

What you can actually send to Trello

Once it’s connected, each form submission can create a Trello card with:

• Card name and description, mapped from any form fields
• A due date pulled from a form date field
• Custom field values, if your board uses Trello custom fields
• Card position, top or bottom of the list
• Conditional rules, so a card is only created when a submission meets your criteria (for example, a specific dropdown value)

The flow runs one way, from your form into Trello. This covers the most common need: turning submissions into actionable cards. To connect several forms or boards, just create a separate integration for each pairing.

Conclusion

If Trello is the main reason you’re considering a Gravity Forms upgrade, it’s worth knowing you have options. Upgrading to Pro or Elite unlocks the native Trello add-on but raises your yearly cost to $159-$259.

Staying on the Basic plan and using Bit Integrations keeps you on your existing $59 license and $35 for Bit Integrations, and the total cost is $94/yearly and the setup takes only a few minutes.

Which route makes sense depends on what you need: if you’ll use other Pro or Elite features, upgrading may be worthwhile on its own. If Trello (or a handful of other integrations) is all you’re after, a connector lets you add that without changing your plan.

Frequently Asked Questions